Summer season is right here and for many people which means summer time enterprise journeys. I like touring for enterprise. It normally means I am on my method to converse at a seminar in an ideal location. However, my least favourite half about enterprise journeys is maintaining observe of all of my receipts.
I take advantage of to return residence from a enterprise journey and discover my receipts in numerous locations over the subsequent a number of days (or weeks!). Some I might discover in my pockets, others in my briefcase, extra in my coat pocket, some in my automotive and with all of those, I used to be nonetheless lacking receipts corporate travel agents
That was till I got here up with my system for simple enterprise journey report maintaining. This method is so easy to make use of and it maximizes my enterprise journey deductions.
This is how my system for simple enterprise journey report maintaining works:
Use the Comfort and Leverage of E-mail
When my airfare is booked, the airline sends me an e-mail routinely that has all the knowledge I would like for my receipt. I ahead that e-mail to my bookkeeper instantly upon receipt. That takes care of the airfare receipt.
After I try from my resort, I request to have a replica of my invoice emailed to me. I ahead that e-mail to my bookkeeper instantly upon receipt. That takes care of my resort receipt.
With my airfare and resort receipt, I’ve the receipts for almost all of my precise bills. However many of the receipts from my journey come from the opposite bills, like meals, cab fare, money suggestions. Right here is how I deal with these receipts.
Pack 2 Envelopes
A part of my packing for a enterprise journey consists of packing 2 envelopes in my keep on bag. The primary envelope I label with my vacation spot, journey dates and “Meals.” The opposite envelope I label with my vacation spot, journey dates and “Different.” Any time I get a receipt from a meal, it goes within the “Meal” envelope. Any time I get some other receipt, I put it within the “Different” envelope. After my journey, I give the envelopes to my bookkeeper to report my journey bills.
It is such a easy system, however it works!
Chances are you’ll be questioning why I separate my meal receipts. There are 2 causes I do that.
First, with my meal bills separated, it makes it simpler for my bookkeeper to code the bills correctly. My meal bills are solely 50% deductible, however the remainder of my enterprise journey is 100% deductible. Separating the 2 helps be sure that the bills get coded to separate accounts so solely my meals are topic to the 50% restrict.